Privacy Statement DutchJobs B.V.

1. Introduction

DutchJobs B.V., located at Richard Wagnerlaan 35, 2253 CB Voorschoten, is responsible for the processing of personal data as described in this privacy statement.

Contact details:

• Website: [www.dutchjobs.work]
• Address: Richard Wagnerlaan 35, 2253 CB Voorschoten
• Phone number: +31 06 209 982 70
• Email: privacy@dutchjobs.work

Laurens Hoogland is the Data Protection Officer of DutchJobs B.V. He can be reached via privacy@dutchjobs.work.

2. Personal data we process

DutchJobs B.V. processes your personal data because you use our services and/or because you provide this data to us yourself. Below is an overview of the personal data we process:

For candidates:

• First and last name
• Gender
• Date of birth
• Address details
• Phone number
• Email address
• Curriculum Vitae (CV)
• Educational data
• Work experience
• Competencies and skills
• Motivation letters
• References
• Results of any tests or assessments
• Notes made during interviews
• Photo (if voluntarily provided)

For contacts at clients:

• First and last name
• Job position
• Business contact details (email, phone number)
• Communication history

3. Special and/or sensitive personal data

In principle, we do not process special personal data (such as information about health, ethnicity, religious or philosophical beliefs, political opinions, trade union membership, sexual orientation). If such data is relevant for a specific position, we will explicitly request your consent.

4. For what purpose and on what basis we process personal data

DutchJobs B.V. processes your personal data for the following purposes:

• To mediate towards a suitable position
• To offer vacancies that match your profile
• To inform you about relevant developments in the labor market
• To handle application procedures on behalf of clients
• To maintain proper administration and invoicing
• To comply with legal obligations

The legal bases for processing are:

• Consent: you have explicitly given permission for the processing
• Agreement: the processing is necessary for the execution of our services
• Legitimate interest: we have a legitimate interest in processing your data for our business operations

5. Automated decision-making

DutchJobs B.V. does not make decisions based on automated processing on matters that can have (significant) consequences for individuals. These are decisions made by computer programs or systems, without a person being involved.

6. How long we store personal data

DutchJobs B.V. does not store your personal data longer than strictly necessary to achieve the purposes for which your data is collected. We apply the following retention periods:

• Active candidates: during the mediation period and up to 1 year after the last contact moment
• Placed candidates: up to 2 years after the end of the placement
• Data of contacts at clients: during the business relationship and up to 7 years thereafter (statutory retention period for administration)

You can request the deletion of your data at any time.

7. Sharing personal data with third parties

DutchJobs B.V. shares your personal data with various third parties if this is necessary for the execution of the agreement and to comply with any legal obligation. With companies that process your data on our behalf, we conclude a processor agreement to ensure the same level of security and confidentiality of your data. DutchJobs B.V. remains responsible for these processing operations.

Your data will only be shared with potential employers after your explicit consent.

8. Cookies, or similar techniques, that we use

DutchJobs B.V. only uses technical and functional cookies, and analytical cookies that do not infringe on your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and remember, for example, your preferences. We can also optimize our website with this.

You can opt out of cookies by setting your internet browser so that it no longer stores cookies. In addition, you can also delete all information previously saved via the settings of your browser.

9. Viewing, modifying or deleting data

You have the right to view, correct or delete your personal data. In addition, you have the right to withdraw your consent to the data processing or to object to the processing of your personal data by DutchJobs B.V., and you have the right to data portability. This means that you can submit a request to us to send the personal data we have about you in a computer file to you or another organization mentioned by you.

You can send a request for access, correction, deletion, data transfer of your personal data or request for withdrawal of your consent or objection to the processing of your personal data to privacy@dutchjobs.work.

To ensure that the request for access has been made by you, we ask you to enclose a copy of your ID with the request. In this copy, black out your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and Citizen Service Number (BSN). This is to protect your privacy.

We will respond to your request as soon as possible, but within four weeks.

10. How we secure personal data

DutchJobs B.V. takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact us via privacy@dutchjobs.work.

11. Complaints

DutchJobs B.V. would also like to point out that you have the option to file a complaint with the national supervisory authority, the Dutch Data Protection Authority. This can be done via the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons

12. Changes to the privacy statement

DutchJobs B.V. may change this privacy statement from time to time. Changes will be published on our website. It is therefore advisable to consult this privacy statement regularly, so that you are aware of these changes.

This privacy statement was last modified on 01-04-2025.